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"very down to earth, easy to talk to, responsive and very good at understanding a client’s position." "top-drawer service."

Chambers & Partners

Chambers currently have a vacancy for a Marketing Assistant/Second Receptionist.

The purpose of the role is to support the Marketing Manager in providing general administrative support and event and training organisation, including all administration and post event follow up together with assistance with website content and social media.

In addition, the successful candidate will be required to provide cover to reception during periods of planned and unplanned absence and any other administrative task reasonably asked of the role.

The duties include, but are not limited to:

Marketing/Events

  • Administer legal directory submissions with the Marketing Manager; Chambers and Partners and Legal 500 and any other directories we submit to from time to time;
  • Website maintenance and administration, including content updates;
  • Administer all social media updates and press releases with the aim to increase followers and links under the direction of the Marketing Manager;
  • Produce and maintain a marketing diary for distribution within chambers after meeting with Marketing Manager and Senior Clerk
  • Maintain an up to date and accurate marketing database of contacts (LEX system);
  • Assist with production of marketing reports as required, including post event analysis;
  • Responsible for assisting in organising all promotional and marketing activities including nationwide seminars, conferences, receptions, exhibitions and networking events in conjunction with the Marketing Manager;
  • Research of venues and ideas, including visits to venues where required;
  • Research, organise and liaise with contractors and services, including catering, porterage, cleaning, audio visual, transportation, security and technology;
  • Co-ordinate invitations and guest list management through marketing database;
  • Liaise with Members regarding the design and production of email and hard copy invitations together with liaising on the content of the event. Co-ordinating further printed material required for events, such as packs, brochures and name badges;
  • Act as the link between solicitors/conference organisers and Members who are speaking; ensuring members have all relevant information in good time;
  • Produce hand-outs and PowerPoint presentations for seminars and training events on a regular basis (content supplied);
  • Meet and greet clients and guests at events;
  • Presence at events to oversee and ensure events run smoothly and as scoped in conjunction with the front of house team;
  • Ensure correct H&S and contingency procedures are adhered to during event execution
  • In conjunction with the junior clerks, to provide adhoc cover for reception during the day if the receptionist needs to leave their desk for any reason, including answering the door and answering telephone calls.

During periods of planned or unplanned absence, to cover the receptionists duties, which include, but are not limited to:

  • Answering telephone calls, transferring calls and taking messages via switchboard
  • Answering the door and greeting guests
  • Management of conference room allocation, set up and close down both between conferences and at the end of each day
  • Providing refreshments to guests and those using meeting rooms as required
  • Assisting members with basic IT issues surrounding video technology in our conference rooms
  • Booking couriers, receiving deliveries and booking travel/hotels for members and staff as requested
  • Keeping public areas clean, tidy and to a high professional standard

General

  • Carrying out any “ad hoc” duties or projects with or for members of Chambers/as directed by a senior member of staff.
  • Responsibility for the active pursuit of the principles of equal opportunities/diversity in all aspects of the role.

Person specification

  • Excellent telephone manner
  • A confident and professional approach with a committed attitude
  • Be able to work well under pressure, whilst remaining calm
  • Front of house experience an advantage
  • Smartly presented
  • Excellent communication and interpersonal skills with people at all levels (both written and verbal)
  • Awareness of social media administration and use in a commercial environment preferable
  • A pro-active and hard working team player who can take initiative when required whilst also being able to follow direction
  • Ability to research, organise and execute events, in particular seminars, socials and receptions
  • Ability to contribute to and administer the design and production of invitations and other printed materials
  • Previous experience within chambers would be a significant benefit.

Qualifications/Skills

  • A minimum of 5 GCSE’s Grades A-C/9-4, including English and Maths
  • An interest or qualification in marketing, events management or social media would be of benefit
  • Knowledge and experience of using Word, Powerpoint, Excel, Microsoft Outlook and social media platforms essential
  • Knowledge of Publisher, Word Press, GIMP and LEX advantageous

This role has an attractive benefits package and competitive renumeration.

If you would be interested in making an application for the role, please do so by submitting a cover letter and up to date CV to recruitment@oldsquare.co.uk. You can also use this email address to ask any questions about the role, such as the salary on offer.

Chambers welcome applications from all backgrounds and all sectors of the community. We are committed to the principles of Equality and Diversity, and all recruitment processes are based on merit alone.

If you wish to discuss the vacancy in confidence, please do contact Sarah Earl, our Chambers Director (searl@oldsquare.co.uk).

Closing date for applications is Thursday 18th November at 5pm.

Key contacts

Sarah Earl

Chambers Director
Sarah Earl 020 7269 0323 Email

William Meade

Senior Clerk
William Meade 020 7269 0360 Email
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Out of hours

William Meade (Senior Clerk)

07970 649 755

or

Graham Smith (Deputy Senior Clerk)

07795 023 532